EVENT RENTAL AGREEMENT

Inn Cahoots Hotel

1221 E 6th Street, Austin, TX 78702

‍

This document constitutes an agreement (this Agreement) between Manage InnCahoots, LLC (Licensor) and the client listed above (you or Client) for the rental of designated facilities, sites, and property at 1221 E 6th Street, Austin, TX 78702 (the Location). Once both parties have signed this document, a contract will have been formed according to the policies listed herein. Amendments to the Contract may be made only by the agreement of both parties. The parties further agree to make a good faith effort to resolve any conflicts that may arise that are not addressed in the Contract. 

‍

AMENITIES

Capacity: 

• Spaces at the Location can hold up to the numbers of people set forth on InnCahoots.com; that number may be reduced as you bring more furniture into the space.  
• Fees and payments: ½ due upon signing, final payment due within 90 days of the event

‍

GENERAL GUIDELINES

‍

Appearance of Venue 

• The Location must be used as is on the day of the event, and must be kept in the same condition in which it was found.
• Failure to move items back may result in charges for movers (approximately $600)
• Any damages would be billed as 

‍

Pets and Animals: 

• No Pets are permitted at the Location at any time. 

‍

Releases: 

• The release of doves, butterflies, or any other animals is strictly prohibited in or at the Location.

‍

Decorations 

• Glitter, confetti, rice, fireworks (excluding sparklers and smoke bomb), tiki-torches, and hanging signs on the outside of buildings or on plants or trees is not permitted. Bubbles, flowers, and flower petals are permitted if approved in advance by Licensor, but must be cleaned up thoroughly after the event. The pavement and/or grounds may not be chalked or otherwise marked to direct guests to your rented location. 

‍

Smoking: 

• Smoking is allowed only in designated areas. 
• All remaining grounds and buildings are smoke-free.

‍

Contact Information: 

• Licensor requests all contact information, including e-mail address, phone number, and mailing address, be updated as Client information changes.

‍

Unforeseen Events: 

• The Client cannot hold Licensor responsible for failure to provide the basic facilities and services due to emergencies, catastrophes, acts of god, city evacuations, or interruptions of public utilities. If such events occur preventing the event from taking place as scheduled, Licensor will allow for the event to be rescheduled, pending availability, with no penalty.

‍

Rain Plan: 

• All outdoor events must have an inclement weather back-up plan, to be supplied by the client.
• Client & Inn Cahoots agrees to make the call at noon on the day of the event, if 50% chance or less during the duration of the event the event will continue, if 50% or more then it will be rescheduled. 
• Last minute cancellations of outdoor rental sites due to inclement weather will not be considered for refunds. You must let us know of any changes before noon on the day of the event.

‍

TERMS OF AGREEMENT

Music: 

• Client is responsible for any music licensing requirements
• Sunday - Thursday, prior to 10:00 pm, music must not exceed 85 decibels at the perimeter line, and after 10:30 pm music may not be amplified at the perimeter line.  
• Friday - Saturday, prior to 12am music must not exceed 85 decibels at the perimeter line, and after 12am music may not be amplified at the perimeter line.
• Temporary sound permits are available if amplified sound is required past these restrictions.

Alcohol & Food:

• Any alcohol served at the event must be done so by Inn Cahoots onsite TABC-certified bartenders and, all alcohol served during the event must be purchased through Inn Cahoots mixed beverage liquor license
• No persons under the age of 21 may be served alcohol.
• No persons may be served alcohol in excess.
• All food served at the event must be pre-packaged or prepared by a catering company in a commercial kitchen. No homemade food may be served.

Modifications & Changes: 

• No permanent modifications may be made to the Location, including but not limited to: creating holes in the floor, walls, or ceiling, painting, making changes to security system, electrical outlets, electrical breakers, or water fixtures.
• Client may not hang any structures from rafters or beams at any time.

Tents & Temporary Structures: 

• No temporary structures, including stages, tents, dance floors, etc, may be built at the Location without written approval from Licensor staff.

Safety: 

• Neither the Client nor its employees, contractors or guests may engage in any of the following high-risk activities, including but not limited to: climbing furniture, climbing walls, carrying weapons, carrying firearms, use of explosives, hanging from rafters or support beams.

Insurance: 

• Third party vendors will carry special event and general liability insurance as appropriate and customary for the planned event and to the Licensor’s satisfaction, with general liability coverage of at least $1,000,000.  
• Such insurance shall list Licensor and the owner of the Location as Additional Insureds, and Client shall provide a copy of insurance to Licensor 45 days in advance of Event Date.  Such 
• If any alcohol will be served or consumed at the event, then such insurance shall also include liquor liability insurance. 

‍

Food and Beverage:

• We share our Preferred Vendor list with Clients because we’ve had consistently good experiences with these vendors. Clients may select any vendor of their choosing. All vendors must comply with the terms of this agreement. Any vendors selected independent of the Preferred Vendor list will need to make arrangements to visit the space and meet with venue staff prior to the event.

‍

Caterer Responsibilities:

• If your event is catered, your catering company is responsible for the set-up, break-down, and clean-up of the catered site. 
• While a Licensor staff member may be present for the duration of the event, the caterer must provide staff from the beginning to the end of your event. 
• Allow appropriate time for break-down and clean-up. All event trash must be disposed of in the designated areas at the conclusion of the event. Caterers are responsible for sweeping kitchen and dining areas if using indoor facilities. 
• All caterers must have a copy of a food permit on premises.

‍

EVENT LOGISTICS 

‍

Event Setup:

• Vendors (florists, bakers, musicians, rental company, etc.) must adhere to the terms of our guidelines, and it is the Client’s responsibility to share these guidelines with them. Set up for your event may not begin before the contracted rental time on the day of the event.
• Any vendor, coordinator, or other guests that arrive early to begin setup before the designated setup time will be asked to return at the appropriate setup time. 
• Decorations, supplies, rentals, musical instruments, and/or other items are not permitted on the site prior to the contracted rental time.

‍

Decorations:

• Signs, banners, or additional decorations may not be taped, nailed, stapled or otherwise fastened to Licensor property. All decorations must be removed from the rented site at the conclusion of the event.
• Freestanding decorations such as flower pots, shepherd’s hooks, etc. are allowed, provided they do not interfere with or damage plants or property at the Location.
• Spikes or other implements used in the erection of poles for tents or other temporary structures may be driven into the ground with the approval of Licensor staff.

‍

Publicity:

• Once your event is contracted, use of Licensor’s or the Location’s name(s) is permitted only to announce the location of the event and must not imply that Licensor or the Location is sponsoring the event.

‍

Courtesy Protocol

• Licensor reserves the right to request any person or group of people acting unruly or contrary to rental regulations to leave the premises. Assistance from law enforcement agencies may be acquired if this request is not met immediately.

‍

Photographer Protocol

• Photographs can be taken within the area contracted for the event during the client’s designated rental time. Other areas of Licensor may be utilized based upon availability. Photo areas must be determined and approved in advance.

‍

Liability:

• Client agrees not to hold Licensor, the owner of the Location, or any of their officers, owners, managers, directors, employees, agents, affiliates, successors, and assigns (Licensor Persons), liable for any claims, actions, damages, or expenses in connection with any negligence, personal injury, illness, or property damage or theft resulting from the use of any facility at the Location. 
• Client agrees to defend, indemnify, and hold harmless the Licensor Persons against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including attorney fees, fees and the costs of enforcing any right to indemnification under this Agreement, and the cost of pursuing any insurance providers, arising out or resulting from any claim of a third party related to the Client’s activities at the Location.
• Facilities at the Location are not locked during times of rental and Licensor is not responsible for personal articles left unattended in any facility during an event or left after the conclusion of the event.
• Licensor’s total liability under this Agreement is limited to amounts received by it hereunder.

‍